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New edition of Electronic records as documentary evidence (CGSB CAN/CGSB-72.34-2024) published

New edition of Electronic records as documentary evidence (CGSB CAN/CGSB-72.34-2024) published

July 17, 2024

The Canadian General Standards Board (CGSB) has published a new edition of Electronic records as documentary evidence (CGSB CAN/CGSB-72.34-2024), Canada’s national standard for managing electronic records within recordkeeping/IT systems to ensure their future admissibility in legal proceedings as documentary evidence.

Changes since the previous edition

The changes signify a minor revision, focused on correcting omissions, factual errors, redundancies within the standard, duplication within the Standard of recognized best practices available in other standards or knowledge bases and clarity. Noteworthy changes are:

  • Updates to Section 3 Terms and definitions. Unused terms removed, several terms clarified, new terms added.
  • Updates to Section 5 Legal requirements. Edited for clarity.
  • Updates to Section 6 Records management program. Major and minor changes made to enhance clarity and improve focus on essential information.
  • Updates to Section 7 IT system management. Made this a standalone section, strengthened sections on risk assessment and privacy, introduced 7.4 Security and protection.
  • Informative appendices deleted and essential information moved to body of standard.
  • Bibliography. Reviewed and updated all citations.

From Preface

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